HFS News & Information

On October 24th, 2014, CMS issued Transmittal number 8 to the Provider Cost Reporting Forms and Instructions, Chapter 11, Form CMS-339. Transmittal 8 is effective for cost reporting periods ending on or after September 30, 2014.

The transmittal is available at the CMS website:

http://www.cms.gov/Regulations-and-Guidance/Guidance/Transmittals/2014-Transmittals-Items/R8P211.html?DLPage=1&DLFilter=339&DLSort=1&DLSortDir=ascending

Form CMS 339 is ONLY to be completed by Home Health Agencies, Community Mental Health Centers, Rural Health Clinics, Federally Qualified Health Centers, Hospices (With cost reporting periods beginning prior to October 1, 2014) and Organ Procurement Organizations (OPOs) submitting cost reports to the Medicare Administrative Contractor.

The Form CMS-339 was significantly streamlined to eliminate requirements and exhibits that were previously required for hospital providers. The 339 questions have been incorporated directly into the new Hospital, SNF, ESRD and Hospice cost reporting forms.

HFS has programmed the software changes for transmittal 8 and was approved by CMS on January 23, 2015, HFS will make the update available to users of the software in our February 6, 2015 software update.

If you have any questions, please contact Eric Swanson at eric@hfssoft.com.

On Friday, December 19th^th, 2014, CMS issued a Federal Register notice releasing a draft of a new Cost Report for FQHC providers. The new draft form is CMS-224-14 and will be effective for cost reporting periods beginning on or after October 1, 2014. This effective date reflects the implementation date of the new FQHC PPS, required under the Affordable Care Act.

The draft is available at the CMS website:

http://www.cms.gov/Regulations-and-Guidance/Legislation/PaperworkReductionActof1995/PRA-Listing-Items/CMS-224-14.html?DLPage=1&DLFilter=cost%20report&DLSort=1&DLSortDir=descending

Once implemented the previous RHC/FQHC Form CMS-222-92 will only be applicable for RHC providers.

HFS is currently reviewing the draft forms and anticipates that CMS will release final forms and instructions in the spring of 2015. Once final forms are available, HFS will update the software and make the new form set available to current FQHC users of the 222-92 software.

If you have any questions, please contact Eric Swanson at eric@hfssoft.com.

On Friday, September 19th^th, 2014, CMS issued Transmittal number 6 to the Provider Cost Reporting Forms and Instructions, Chapter 40, Form CMS-2552-10. Transmittal 6 is effective for cost reporting periods ending on or after June 30, 2014.

The transmittal is available at the CMS website:

http://www.cms.gov/Regulations-and-Guidance/Guidance/Transmittals/2014-Transmittals-Items/R6P240.html

Major Medicare provisions incorporated by Transmittal 6 include:

• Medicaid managed care discharges will be reported on Worksheet S-3, line 2, column 14.
• Changes were made to Worksheet S-2 and Worksheet D-4 eliminating the “other” organ transplant category from the Worksheets and      check box selections.
• Worksheets S-2, D Part III, D Part IV and E-3 Part V,  were clarified to address new children’s and new cancer hospitals.  A new TEFRA provider will be reimbursed as “Other” in its first year prior to the establishment of a TARGET rate.
• CMS modified the calculation of teaching physician costs on the Worksheet D-5 by adding Parts III and IV.  Parts III and  IV will replace the previous Worksheet D-5, Parts I and II and will apply  the RCE calculations to the teaching physician salaries, similar to the methodology used on Worksheet A-8-2.
• Worksheet E, Part A and the Exhibit 4 instructions were modified to address the extension of the MDH designation and Low Volume Adjustment, through March 31, 2015.
• Line 41.01 was added to Worksheet E, Part A, to report ESRD Medicare covered and paid discharges.  While line 41 (ESRD Medicare Discharges) will be retained and used to compute the 10%      qualifying criteria for the ESDR additional payment, line 41.01 will be used to compute the actual adjustment amount.

HFS is currently programming the software changes for transmittal 6 and anticipates approval in the near future. Once approved, HFS will make the update available to users of the software.

If you have any questions, please contact Eric Swanson at eric@hfssoft.com.

On Friday, August 22^nd , 2014, CMS issued Transmittal number 1 to the Provider Cost Reporting Forms and Instructions, Chapter 43, Form CMS-1984-14. Form CMS-1984-14 is the new Hospice Cost Report for free-standing Hospice providers effective for cost reporting periods beginning on or after October 1, 2014.

The transmittal is available at the CMS website:

http://www.cms.gov/Regulations-and-Guidance/Guidance/Transmittals/2014-Transmittals-Items/R1P243.html?DLPage=2&DLSort=1&DLSortDir=descending

HFS has completed the programming of the new form set and has submitted a test case to CMS for approval.  We anticipate approval in the near future. Once approved, HFS will make the new form set available to users of the Hospice Form CMS-1984 software.

Major changes from the previous 1984-99 and the new 1984-14 include:

• Date previously reported on the Provider Cost Report Reimbursement Questionnaire, Form CMS-339, has been incorporated into a Worksheet S-2.
• The Worksheet A and B series will now require the separate identification and reporting of patient care service costs by level of care (Continuous Home Care, Routine Home Care, Inpatient Respite Care and General Inpatient)

HFS anticipates scheduling WebEx sessions on the new form sets and software once approved and ready for distribution.  Information regarding the sessions will be distributed to all hospice software users when available.

If you have any questions, please contact Eric Swanson at eric@hfssoft.com.

The ESRD, 265-11 system was updated to Transmittal 3 by CMS, in May 2014. Transmittal 3 is effective for cost reporting periods ending on or after March 31, 2014. HFS was approved for Transmittal 3 on June 24, 2014 and the software will be released July 2, 2014.

Transmittal 3 changes include:

• Instructional change on Worksheet A-2, indicating that lines 19 and 20 are not to be completed for purchases on or after January 1, 2012.
• Instructional change for Worksheet B and B-1, clarifying that negative amounts are excluded when allocating A&G and Other Cost.
• Instructional change to Worksheet E, Part I, line 19 indicating that the sequestration adjustment is not to be computed where negative net reimbursement is reported on line 16.
• Minor description changes on the following forms:
  • S, Part II
  • S, Part III
  • S-1, line 13.01
  • A-2, lines 19 and 20
  • Worksheet B. Column 1
  • Worksheet B-1, Column 1, 8A, 11A, 13A
  • Worksheet E, Part I, lines 2.01, 2.02, 12, 16
  • Worksheet E-1 note
  • Worksheet F, column 1 description and lines 48 and 49
  • Worksheet F-1, column headings and line 4
  • Description changes for edits: 1060,1005S, 1010S, 1020S, 1000A,
  • New Level One edits: 1022S, 1005A, 1000C, 1010C, 1010D, 1010E

For more information:

• HFS software approval letter: www.hfssoft.com/iFrame/Support/iapprovals.aspx
• The official Form CMS 265-11, Transmittal 3 –  www.cms.gov/Regulations-and-Guidance/Guidance/Transmittals/2014-Transmittals-Items/R3PR242.html

If you have any questions, please contact Eric Swanson at eric@hfssoft.com.

On Friday, March 28^th, 2014, CMS issued Transmittal number 5 to the Provider Cost Reporting Forms and Instructions, Chapter 40, Form CMS-2552-10.  Transmittal 5 is effective for cost reporting periods overlapping or beginning on or after October 1, 2013.

Major Medicare provisions incorporated by Transmittal 5 include:

• Implementation of Implement of 75% reduction to traditional DSH payments and calculation of Uncompensated Care Payments, in accordance with Section 333 of the Affordable Care Act.
• Incorporation of Model 4 bundled payments for care improvement (BPCI) initiative paid outside of the bundled payment in accordance with ACA 2010, Section 3023.
• Update of the low income patient (LIP) adjustment factor and update of the teaching adjustment factor.
• Inclusion of Medicare labor and delivery days in the calculation of the Medicare patient load ratio used to apportion direct graduate medical education payments in accordance with the Federal Fiscal Year (FFY) 2014 IPPS final rule.

Transmittal 5 also includes two minor clarifications with retroactive application:

• Clarification to instructions for lines 71 and 72, medical supplies charged to patients and implantable devices charged to patients, respectively.
• Addition of  line 39.98 to reflect partial or full credits received from manufacturers for replaced devices

HFS has summited a test case for transmittal 5 to CMS and anticipates approval in the near future.  Once approved, HFS will make the update available to users of the software.

In addition, HFS will be hosting two WebEx sessions on the Transmittal 5 changes.  Both WebEx sessions will be held at 11:00 PST on April 1^st and 3^rd 2014.  Information regarding the sessions will be distributed to all hospital software users.

If you have any questions, please contact Eric Swanson at eric@hfssoft.com.

CMS published the final wage index Public Use File (PUF) reflecting the Final Rule for the FY 2015 IPPS update on July 31, 2014. The July 2014 public use file FY 2015 reflects the final rule wage index data. The effective date of the FY 2015 wage index is October 1, 2014.

The following file has been created and can be downloaded and used with the Wage Index Verification Tool for the Federal Fiscal Year 2015, Final Rule PUF:

FY 2015 final rule Wage Index PUF HFS Modified CSV 2552-10

CMS Published the FY 2015 Proposed Rule with PUFs for wage index and occupational mix files on the CMS Web site. This data has been desk reviewed and verified by the MACs. Hospitals will have until June 2nd, 2014, to verify their data and submit correction requests for errors due to CMS or FI/MAC mishandling of the final wage and occupational mix data.

The following file has been created and can be downloaded and used with the Wage Index Verification Tool for the Federal Fiscal Year 2015, Proposed Rule PUF:

FY 2015 May 2014 Wage Index PUF HFS Modified CSV 2552-10

Sequestration is effective for Services rendered on or after 4/1/2013. It will be prorated for FYE overlapping 4/1/2013 (e.g. a 6/30/2013 FYE has 91 days of Sequestration, so 91/365, times 2%, will be the reduction percentage, or about .50%). Bad Debt changes are effective for FY Begin 10/1/2012 and after, so a 7/1/2012 to 6/30/2013 FY is not affected.

We are awaiting the Hospital (2552-10) Transmittal #4 from CMS, which is to have the Sequestration and Bad Debt Changes (as well as other changes for the ACA). CMS has not released a draft of T-4 as of 7/25/2013. This will be our Version 4.x.x.x.

We received Transmittal #5 for the 2540-10 (SNF), which incorporated the Sequestration and Bad Debt changes. We have submitted a test case and are awaiting CMS approval of our system. This will be our Version 5.x.x.x.

We received Transmittal #2 for the 265-11 (ESRD), which incorporated the Sequestration and Bad Debt changes. We have submitted a test case and are awaiting CMS approval of our system. This will be our Version 2.x.x.x.

We received Transmittal #16 for the 1728-94 (HHA), which incorporated the Sequestration and Bad Debt changes. We have submitted a test case and are awaiting CMS approval of our system. This will be our Version 16.x.x.x.

We received Transmittal #11 for the 222-92 (RHC/FQHC), which incorporated the Sequestration and Bad Debt changes. We have submitted a test case and are awaiting CMS approval of our system. This will be our Version 11.x.x.x.

We received Transmittal #8/9 for the 2088-92 (CMHC), which incorporated the Sequestration and Bad Debt changes. We have submitted a test case and are awaiting CMS approval of our system. This will be our Version 9.x.x.x.

The 216-94, OPO system, is the only approved system “on the street” with the Sequestration changes incorporated (Bad Debt is N/A). This is our Version 5.4.145.0.

CMS released a Draft of the new Hospice, 1984-14 forms and instructions for industry comments 5/29/2013. This is to be effective for FY Begin 1/1/2014 and after. Once comments are addressed and CMS issues the Final, we will know more about what changes are to be made.

CMS Published revised FY 2015 wage index and occupational mix files as PUFs on the CMS Web site. These data will have been desk reviewed and verified by the FIs/MACs before being published. The deadline for hospitals to submit requests (including supporting documentation) for: 1) corrections to errors in the February PUFs due to CMS or FI/MAC mishandling of the wage index data, or 2) revisions of desk review adjustments to their wage index data as included in the February PUFs (and to provide documentation to support the request). FIs/MACs must receive the requests and supporting documentation by this date. No new requests for wage index and occupational mix data revisions will be accepted by the FIs/MACs at this point, as it is too late in the process for FIs/MACs to handle data that is new in a timely manner.

The following file has been created and can be downloaded and used with the Wage Index Verification Tool for Federal Fiscal Year 2015:

FY 2015 February 2014 Wage Index PUF HFS Modified CSV 2552-10